FAQ

WHAT’S INCLUDED WITH MY REGISTRATION FEE?

Registration gains you entry in to Tour for Kids and all the fun and excitement during the event. Three day riders and volunteers receive a SWAG bag which includes a water bottle, tshirt and a couple essential items. This year you have the option to donate your SWAG to a camper. In addition to the SWAG bag, 3 day riders receive a stylin’ cycling jersey designed and produced by our sponsor Louis Garneau.

All meals on the route (at rest stops) are also included in your reg fees in addition to luggage shuttle, mechanical, medical and route support.

Alberta: Accommodation is camping at David Thompson Park Resort (Friday) and Camp Kindle (Saturday). Make sure you bring your tent, pillow and sleeping bag. Bed buddies are welcome if you look like Brad Pitt or Angelina but we prefer you come prepared! There is a VERY limited indoor accommodation at David Thompson Park Resort, book early or cuddle with the coyotes. Cabin sharing is available at Camp Kindle, make sure you indicate who you want to share with and remember, it must be mutual!

Atlantic: Accommodation is at Brigadoon Village Saturday night. You’ll be sleeping in the cabins where campers stay. Pack your pillow and sleeping bag and make sure you indicate who you’ll be sharing your cabin with.

Ontario: Accommodation at Brock University is included with the “all inclusive” reg fee. Unlike previous locations, there is little opportunity to share a bed at Brock, this year the beds are single beds. A shared washroom and air con are included in your suite. We will do our best to keep teams grouped together.

Those riding “on my own” will need to secure your own sleeping quarters off site in addition to coordinating your travel to/from Brock University (the starting point.) Breakfast and Dinner are available at Brock between the hours of 6:30-7:30 am and 6:30-7:30 pm

WANT TO VOLUNTEER ON TOUR FOR KIDS?

The cost to Tour for Kids for room and board of each volunteer is well over $300. Accordingly, each volunteer must be effectively utilized. The role of volunteers can be demanding with long hours of difficult, fast-paced effort. Every volunteer is expected to contribute equally with minimal supervision.
Though the Event understands that families may wish to contribute as a group, there are limited volunteer spots. Families are asked to limit participation to 2 individuals. The Event reserves the right to limit the number of minors to one minor per adult.

Family members and friends, who are not official (3 day) volunteers but wish to join the group for a meal, can purchase meal tickets in advance through the Tour for Kids website. Since food preparation needs to know the number of meals required in advance of the event there will not be meal tickets available for sale at the door. Meal tickets must be purchased at least 30 days prior to the event date.

If you are inclined to fundraise, it would be most welcome! A target of $300 is suggested in Ontario and $150 for Alberta.) People interested in volunteering for a particular Tour for Kids event, must register online; For questions or concerns regarding specific Tour for Kids events, please contact the following:

WHAT ARE ROUTE MARSHALS?

Each cycling group consists of about 12 cyclists and a marshal. Marshals are carefully selected, experienced Tour for Kids cyclists that are charged with the very important duty of keeping their group safe. Each marshal will be marked with a stylin’ bandana.

It’s extremely important that everyone in the group respects the marshals instructions – they know the route and how to get you to the finish line safely. Marshals are registered riders who have also volunteered their expertise – they want to enjoy their Tour for Kids experience as much as you do! Please respect their instructions and ride safely.

WHEN WILL THE ROUTE BE ANNOUNCED?

Our team works on planning the route until hours before the event. Because of last minute construction notices, permits issues and forest fires, we cannot post the final route until shortly before the event. Stay tuned to the website the day before the event begins to find downloadable PDF’s of the route map, and GPS files for your bike-mounted GPS unit.

  • Alberta: Gorgeous routes and climbs that take us through the Rockies, Rocky Mountain House and a final climb in Cochrane
  • Atlantic: Enjoy 2 glorious days along the shores and through the wilderness of Nova Scotia
  • Ontario: New routes this year along the Niagara Escarpment, the shores of Lake Erie and Lake Ontario, through Niagara-on-the-Lake and a special ride to Camp Trillium Rainbow lake

FOOD ALLERGIES/SENSITIVITIES AT TOUR FOR KIDS

Tour for Kids is a fully supported cycling event including medical staff who follow us along the routes and check in at rest stops. We offer food at lunch and rest stops along the routes which include sandwiches, trail snacks, energy drinks, fruit and more. Additionally we offer hearty meals for breakfast and dinner. Although we offer a variety of food (including many items containing nuts,) we are unable to meet the dietary needs of every participant, in particular those with specific food requirements/restrictions. If you have food allergies, please ensure you bring the necessary medical devices (epipens) and keep on them your body at all times. Medical personal are not authorized to carry epipens on your behalf. If you have a food sensitivity please indicate during registration and make yourself known to the Event Organizers, food@tourforkids.com 30 days before the event and during registration.

I’M REGISTERED FOR TOUR FOR KIDS IN ALBERTA, ATLANTIC AND ONTARIO, DO I HAVE TO FUNDRAISE FOR EACH?

Many of our Tour for Kids folks have their eye on participating in an out of province Tour for Kids event.

Full registration fees apply to cover the cost of the event and support our donation model.  Each registered participant must reach the fundraising minimum for each Tour for Kids event, $1200 in Alberta, $500 in Atlantic and $1500 in Ontario.  If you are interested in participating in more than one Coast to Coast event, please refer to our Golden Spoke Club where we offer a special fee those interested in participating in all Coast to Coast events.

WHAT IS YOUR CANCELLATION POLICY?

Due to the precise planning and booking arrangements that are necessary for Tour for Kids, we are unable to process any refunds or cancellations received after June 1st, 2017. This refers to Alberta, Atlantic and Ontario. If you need to cancel, please email us at contact@ctcacf.org. For early bird registrants with personalized jerseys, we ask you cover the $100 cost of the jersey regardless of when you cancel your registration.

WHAT HAPPENS IF I DO NOT REACH MY FUNDRAISING MINIMUM?

Every participant is required to reach their fundraising minimum by the start of their registered event;  July 14th for Alberta, July 29th for Atlantic and Aug 18th for Ontario.  Each participant is encouraged to continue fundraising until September 30th, 2017. Those riders who have not met their minimums by the start of the event will be contacted and reminded of their obligation. You will be asked to provide your credit card information to cover the discrepancy and your SWAG kit will be held back until your fundraising commitment has been met. By registering at Tour for Kids, you agree to meet the minimum fundraising dollars. The purpose of this fantastic event is to make a meaningful difference in the lives of children with cancer, and we can only do this by providing sustainable funding year after year to the camps we support. Please contact Sharon.Andres@ctcacf.org for concerns.

WHY SHOULD I REGISTER FOR A TEAM?

Teams have a lot of fun. They ride together, organize fundraisers together, celebrate together and support each other year round. Find at least one more person, and you’ve got yourself a team. If you are a solo rider and would like information about some teams that participate in Tour for Kids, please visit the Team Page or contact Sharon.Andres@ctcacf.org Interested in training with a cycling group such as Morning Glory, Team Velocity or Team RACE? Please visit our Team page and contact the teams directly.

CAN I FUNDRAISE AS A TEAM?

It is important that everyone on your team meets their minimum fundraising goal as an individual. If you have a group fundraising event, you can divide the amount raised between individual group members’ accounts. One team member cannot be the primary fundraiser and “cover” the rest of the team members. It is the role and responsibility of the Team Captain to ensure each member pulls their weight. Reminder emails will be sent out to encourage fundraising

HOW DO I ENTER CASH AND CHEQUE PLEDGES THAT I RECEIVE?

Log in to your personal fundraising page via www.tourforkids.com, using the username and password you used when you registered. Click on the “Fundraising” tab at the top of the screen, then select “Manage Cash and Cheques” from the left-hand menu. This will bring you to a screen that allows you to enter the name, mailing address and email address of your donor.

If the donation is from a group of people (ex a coin box, firefighter calendar sales, boot collection etc,) or a fundraiser (Captain America’s Shield Toss, Jeff’s Danceathon, or Trixie’s Auction,) please select “Donation from an event or cash lump sum” as these are not eligible for a tax receipt. You may also use this option for donations under $20, as they do not receive a tax receipt.

If you do not have an email address for them, please enter either your email address (if you live nearby and can deliver it) or receipts@ctcacf.org, which will allow us to mail a receipt out. If you do not enter an email address, the tax receipt will not be created/issued.

WHAT IS CONSIDERED A RECEIPTABLE DONATION?

Only donations made by an individual or a company, over the amount of $20, will receive a tax receipt. Donations stemming from, but not limited, to auctions, event tickets, or pooling of money together, do NOT qualify for tax receipts. If you are putting non-receiptable amounts on your credit card, please deselect “issue tax receipt” when processing the form. If you are unsure whether something qualifies for a tax receipt, please contact our office.

WHAT DO I DO WITH THE CASH AND CHEQUES ONCE I HAVE ENTERED THEM ONLINE?

Include your cheques with a pledge sheet and mail them to PO Box 17, 20 Queen St W Toronto ON M5H 3R3. Ensure that your cheque total matches what you have entered online and on your pledge form. ALL donor address information must be written on the pledge form, including street address, unit number (if applicable) city, province, and postal code. Please provide an email address when possible, as it cuts down on processing time and costs. Write a personal cheque for any cash amounts handed to you – please do not send cash in the mail.

We recommend that you send in cheques on a frequent basis so we can deposit your donors’ cheque in a timely manner, and issue their tax receipt. It is a bit daunting when we receive 50 cheques at once, so make it a regular habit. Or better yet – encourage online donations so you don’t have to do a thing!

HOW DO DONORS GET THEIR TAX RECEIPTS?

Donations made online generate a tax receipt that is immediately emailed to the donor when the transaction is complete. If a donor pledges a cyclist with cash or cheque, the cyclist is responsible for entering the tax receipt information through their personal fundraising page. Once the funds are received by the foundation, it takes about 4-6 weeks for the tax receipt to be released via email to the donor.

WHAT IS THE AGE REQUIREMENT FOR TOUR FOR KIDS?

Tour For Kids is marketed, organized and executed as an adult-oriented cycling event. While we appreciate that children and youth may be passionate about contributing as volunteers or cyclists, there are inherent risks of personal injury and/or age appropriate behaviour associated with participation in this type of program. As a result, certain restrictions and limitations must be imposed on the participation of minors.

Effective 2015, the following policies have been implemented:

Minors, between the age of 14 & 18, are only permitted to stay overnight if accompanied by a parent, legal guardian or assigned escort. Please review age restrictions and guideline for volunteers and cyclist and contact Sharon.Andres@ctcacf.org for questions or concerns regarding this policy.

CYCLISTS

  1. Persons under the age of 15 are not permitted to register as a cyclist in any Tour For Kids event whether or not accompanied by a parent or legal guardian and regardless of their cycling ability or experience.
  2. Minors that are 16, 17, or 18 years of age must present a letter that identifies an adult assigned to be their 24 hour escort on and off the bike for the duration of Tour for Kids. The letter MUST be signed by the parent or legal guardian and the escort along with a copy of our online waiver then presented to the Event Organizer 30 days before the start of the Ride. If the waiver and letter are not presented to the Event Organizer at this time, the youth will not be permitted to ride. The Event Organizer can be reached at Sharon.Andres@ctcacf.org. On the day of Registration, both the minor and assigned escort must clearly identify themselves to Event Organizers and the Concierge/Registration Team.
  3. Minor cyclists may cycle in a group of their choosing as long as both the cyclist and their escort, also on a bike, have cell phones or agree to meet at each rest stop to stay in contact while on the road.
  4. Minor cyclists are subject to the same rules as all other cyclists. This requires that they be able to adhere to the distances and/or speeds of their chosen cycling group. Failure to do so will result in removal from the route as per general cycling requirements.
  5. The minor and assigned escort must identify themselves to their group marshal each day and whenever there is a change in riding group or additional riders have joined the group.
  6. The escort must notify a Tour For Kids Organizer that the youth has safely arrived at each day’s finish location
  7. As stated in the general waiver, the Event reserves the right to restrict or disqualify participants.
  8. Minors are NOT permitted in any licensed area serving alcohol, this includes but is not limited to the Dining Hall, the “pub” or “après” area.
  9. Minors and their escorts who fail to abide by these policies outlined will result in immediate dismissal from the premises, Tour for Kids and future Tour for Kids events.

VOLUNTEERS

  1. Minors that are 14, 15, 16, 17, or 18 years of age must present a letter that identifies an adult assigned to be their 24 hour escort on and off volunteer hours, for the duration of Tour for Kids. This includes pre and post set up/tear down of the event. The letter MUST be signed by the parent or legal guardian and the escort along with a copy of our online waiver then presented to the Event Organizer 30 days before the start of the Ride. If the waiver and letter are not presented to the Event Organizer at this time, the youth will not be permitted to participate. The Event Organizer can be reached at Sharon.Andres@ctcacf.org. On the day of Registration, both the minor and assigned escort must clearly identify themselves to Event Organizers and the Concierge Team.
  2. Minors, aged 14, 15, 16, 17 and 18, are only permitted to volunteer and/or stay overnight on site when accompanied by a parent or guardian who is also volunteering. Minors under the age of 14 are not entitled to stay overnight but may participate as “day volunteers” if prearranged with the Event Organizer.
  3. Minors are NOT permitted in any licensed area serving alcohol, this includes but is not limited to the Dining Hall, the “pub” or “après” area.
  4. Minors and their escorts who fail to abide by these policies outlined will result in immediate dismissal from the premises, Tour for Kids and future Tour for Kids events.

Ontario Sponsors

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